Best Copiers – 2019 Comparison Guide for Businesses

PremiumOffice.US provides the critical analysis you need to compare copiers, and make an informed decision for your office.

Whether you require them for printing great quality photos, scanning in documents to your email, or producing great quantities of advertising brochures, digital copiers are important for all businesses.

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There are a few very important things to consider when evaluating and purchasing photocopiers. Answer a few questions at the bottom of this page to receive costs and features for qualified area suppliers that can meet your needs. We’ve added additional functionality to our algorithms this year.


One example of how to compare copiers: If you need one to print color documents, you want to take into account the printer scanner’s resolution (usually should be around 1,200 by 1,200 dots per inch) and the toner yield, which tells you how many color images you can produce without having to replace the toner cartridge.


Keep in mind, however, digital color copiers are significantly more expensive than black and white copiers, so you may want to avoid them if the color feature will not be necessary.


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Your copier needs to be able to work as quickly as you do.


Before you buy a copier, take a look at the printing speed and the paper capacity. The printing speed is how many pages can be printed or copied every minute. The faster the speed, the faster you’ll be able to get work done. Having a large paper capacity will allow you to go longer without having to reload the paper tray. Also, different copiers can only handle certain sizes of paper, so make sure that your copier can print on the types and sizes of paper that you are going to use.


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Some copiers take awhile to get warmed up before starting the next project. Usually, bigger machines have a longer warm-up time than smaller models. Another thing to think about is the duty cycle. The monthly duty cycle for a copy machine is the maximum number of copies that it can produce each month. How large you want this number to be will depend on the size of your business.


If you won’t be making more than 2,000 copies a month, all you’ll need is a small personal copier. A commercial copier is probably best if the number of copies is between 2,000 and 25,000, but if you’re printing more than 25,000 copies a month, you’re definitely going to need a large business copier.


Different types of copiers have various features that will help you accomplish your specific goals. You have to think about the projects you’re going to be using it for. Some copy machines will staple pages together or hole punch individual ones to make document production simple and fast. Others come with an automatic document feeder (ADF) that allows you to copy an entire report together. An even nicer version of this is a recirculating automatic document feeder (RADF) to flip pages over inside the copier for double-sided documents.


Additional features such as booklet creation, covers, image repeat or mirroring, negative/positive inversion, and secure watermark, can be bought separately and added to the original machine. These upgrades create high-quality, professional looking images and reports, but if you feel like your company won’t need any of these tools, then a basic copier is a better choice for you.


Make sure you know your price range. Some of these features may sound useful, but think carefully before you use your money on something you may not need. Toner cost is another good thing to pay attention too. Why would you even purchase a digital copier if you won’t have the money to use it?


Pay attention to how much space you have at your business. Consider the copier’s weight and shape, so you can avoid making a mistake in your choice. You also may want a wireless machine, depending on the type of space you have available for it.


In large companies, it’s important to keep your copier secure, so look for user authentication and secured printing. Also, if you’re buying an expensive machine, you probably want to make sure that it comes with a warranty that will cover the costs of repairs for at least a year. If the company’s original warranty doesn’t make you comfortable enough, then you can ask for an extended warranty. Some of the top ranked copier companies include: Xerox, Canon, Sharp, Ricoh, Kyocera Mita, and Konica Minolta.

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